You will find a partially completed version of the spreadsheet in the University Housing workbook in the University Housing folder.MS Office

An Integrated Case Study with Microsoft® Office

© Robert Grauer and Maryann Barber

The University Housing case study is written from the viewpoint of the Housing Director on a college campus. He or she reports directly to the provost on the revenue generated through meal plans and dormitory rentals. The director also interacts directly with students who live in the various dorms on campus.

This document provides a series of exercises in Microsoft Office that relate to the university housing case study. Each exercise describes a specific task the director has to accomplish and typically requires the use of multiple applications within Microsoft Office for solution. Many of the exercises are cumulative in nature. For example, the student is asked to create an Excel chart in one exercise, and then incorporate that chart into a Word memo and a PowerPoint presentation in subsequent exercises. A summary of the exercises is shown below:

 

  1. University Housing Workbook and Chart (Excel)

  2. Report to the Provost: (Word and Excel)

  3. Presentation to the Provost (PowerPoint and Excel)

  4. Last Minute Change (Word, Excel, and PowerPoint)

  5. Importing Data (Access and Excel)

  6. A Relational Database (Access)

  7. Access Objects: Forms, Queries, and Reports (Access)

  8. An Access Switchboard (Access)

  9. Mail Merge (Word and Access)

  10. Submission

 

All exercises are based on material from Exploring Office by Robert Grauer and Maryann Barber. The exercises also utilize a series of practice files that are strored under this case study exercise in Canvas.

 

University Housing Workbook and Chart (Excel): You will find a partially completed version of the spreadsheet in Figure 1 in the University Housing workbook in the University Housing folder. (You can download the practice files for this case study from our Web site at prenhall.com/grauer.) Open the workbook and save it as University Housing Solution so that you can return to the original workbook if necessary. Proceed as follows:

    1. Click in cell D3 to enter the formula to compute the total room revenue for Ashe Hall. (A double room has two students, both of whom pay cost of the ) Click in cell E3 and compute the meal revenue for Ashe Hall. Copy the formulas in cell D3 and E3 to remaining cells in these columns.

    2. Click in cell F3 and compute the total revenue for Ashe Hall. Copy this formula to the remaining cells in this

    3. Use the AutoFormat command as the basis for formatting your worksheet in an attractive fashion. You can match the formatting of the worksheet or you can use your own

    4. Create a pie chart that shows the percentage of the meal revenue attributable to each Store this chart in its own chart sheet. Create a column chart that shows the total room revenue for each dorm. Store this chart in its own chart sheet. Save your file.

    5. Create a side-by-side column chart that shows the room revenue and meal revenue for each Specify that the data series are in columns so that the names of the dorms appear on the X-Axis. Use the data table to display the numerical data beneath the chart. Save this chart in its own sheet.

    6. Save the completed workbook for use in subsequent exercises. Exit

Presentation to the Provost (PowerPoint and Excel): A partially completed version of the presentation in Figure 3 has been saved as the Presentation to the Provost in the University Housing folder. Open this presentation and save it as Presentation to the Provost Solution so that you can return to the original presentation if

    1. Insert a new slide that contains a mission statement as the fifth slide in the presentation. The mission statement should read as follows: The mission of the University Housing Office is to provide a total environment that will enrich the educational experience of its residents. It seeks to promote increased interaction between faculty and students through resident masters, special programs, and intramural activities. Run a spell check after you have added this
    2. Open the completed workbook from exercise one. Use the same technique as in the previous problem to link the worksheet and the chart to the appropriate slides in the presentation, as shown below. Move and/or size these objects after they have added to the
    3. Include animation effects as you see fit within a slide and add transition effects from one slide to the
    4. Add your name to the title
    5. Save the completed Exit PowerPoint. Close the Excel workbook and exit Excel.

Last Minute Change (Word, Excel, and PowerPoint): It was just discovered that the single rooms in two of the dorms were not recorded in the year-end worksheet. Your task is to correct all of the documents that reflect this Open the completed University Housing Solution workbook from the exercise one.

    1. Click in cells C3 and C4. Change the number of single rooms in Ashe Hall and Memorial to 10 and 15, respectively. The revenues change in this worksheet as do all of the associated charts. Save the workbook. Exit
    2. Open the Report to the Provost Solution document from the second exercise. The chart should be updated automatically to reflect the corrected revenue data. (The room revenue for Ashe Hall after the update should be $2,206,010 and this value should appear at the bottom of the chart.) If the chart is not updated, right click the chart to display a context sensitive menu and click the Update Link If the chart is still not updated, right click the chart, click the Linked Chart Object command, then click the Links command to display the Links dialog box where you can check the source (folder) of the linked objects.
    3. Click at the beginning of the opening paragraph in the memo and enter the new text, which is shown in bold italics in Figure 4. Save the completed report. Exit Word.
    4. Start PowerPoint. Open the Presentation to the Provost Solution that you created earlier. PowerPoint detects that a change has been made in the underlying workbook and prompts you to update. Click the button to update the
    5. Save the presentation. Exit

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