The research proposal seeks to analyze the effectiveness and suitability of a cloud-based official document processing

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Cloud-Based Official Document Processing: A Case of Ministry 

Introduction

The research proposal seeks to analyze the effectiveness and suitability of a cloud-based official document processing and management system that will essentially provide remedies for traditional office document processing. The paper intends to come up with a suitable cloud-based system that will help perform the task at a suitable cost and prevent the delays that are involved during document processing when using ordinary methods (Bhole et al., 2021). The research proposal utilizes descriptive methods of data analysis and uses online platforms of data collection as a measure to contain the spread of Covid 19.

 Also, the paper is objectively trying to ascertain that the costs involved in the On-Premises- Data Center that includes server costs, storage costs, Network costs and IT costs are reduced by incorporating the Cloud-Based Official Document Processing System. The implementation process of Azure cloud and configure the network range to suit the platform's operation. Additionally, users groups are granted permissions by securing the platform and availing the passwords to the users. Also, the servers were created to ensure efficiency in information storage, processing and retrieval. In addition, server providers like Office 365 are also considered. In addition, servers will be configured, and VPN connections will be established to fit employees' needs. Backup services will be provided to enhance the effectiveness of the system.

Problem Statement

Covid-19 had an effect on practically every aspect of society, from offices to schools, farms to industries; it had an impact on everyone. The Ministry closed down its functions for the entire planet during the epidemic, and energy supplies were scarce due to complete lockdown. It also extends to corporate losses around the world, with oil prices fluctuating to the point of being negative at one point, resulting in a massive economic loss for the entire world. Due to a lack of presence at the office, the officials were unable to process any documents. In our scenario, we want to set it up such that all employees may connect to the company remotely without having to drive to the location. However, in order to put that into practise, we have improved.

Rationale and Significance of the Proposal

We offer a cloud-based system for the Ministry will be provided with a secure online cloud-based platform to conduct their official duties from home in semi-lockdown or complete lockdown. This cloud-based solution will be secure and compatible to work on different machines. The workers will be able to process and investigate the business cases without delay and be able to provide the services that will save resources, time, and seamless business activities globally. The cloud-based system will be effective as it creates a reliable process of ensuring that documents reach the end-users timely and cost-effectively. The system ensures that costs involved in traveling by the officials from home to the office are reduced greatly and time management is enhanced.

 The system also allows infrastructure costs management and labor costs to be greatly reduced. The system is also effective as it reduces hardware, software and IT costs are greatly reduced. There is also a degree in staff productivity improvement as little or no time is wasted during travels from home to office. In addition, the system allows efficiency as tasks are performed effectively, thus enhancing improvements of task-to-task functions. The system also ensures efficiency and offers the benefits of improving SLAs and reducing unplanned outages. Errors in the business fields are greatly reduced by ensuring that business agility is at par. In addition, the features that are incorporated in the system allow faster processing and allow deployment of new innovations, technology, and inventions.

 

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